Google Brings Gemini-Powered Tool to Organize Google Drive Files

With regular online work, a huge volume of files, documents and photos continuously accumulates in the cloud storage service Google Drive. When these files are scattered around instead of being stored in designated folders, finding or manually organizing them later can be quite time-consuming. To help users eliminate this digital clutter, Google has introduced a new Gemini-powered feature called “Organize My Files.”

After testing the feature last year, Google has begun rolling it out to general users. The feature uses Gemini AI to automatically suggest which folders scattered files in Drive should be moved to.

Eligibility and Requirements

The new AI feature is not available for free. Personal account users must have either a Google AI Pro subscription, priced at $20 per month, or an AI Ultra subscription to use it.

Google Workspace customers on Business, Enterprise and Education plans will also have access to the feature.

However, an institutional account cannot be used to organize a personal Drive. Similarly, Gemini will not work on folders shared with colleagues; the feature is available only for the user’s own private folders.

How the New Feature Works

Cleaning up Drive with Gemini is relatively simple. Before using the feature, users need to enable “Smart features in Google Workspace” in Gmail settings. They can then open Google Drive in a browser and go to “My Drive,” where a “Suggest file moves” button will appear at the top.

Clicking the button will bring up a list of recommendations from Gemini, including suggestions to create new folders when necessary.

Users only need to approve each suggested action by ticking the checkbox beside it. The files will then be automatically moved to the designated folders.

Effectiveness and Limitations

However, Gemini has some limitations when it comes to organizing files. It does not deeply analyze the text or content inside files. Instead, it makes recommendations based primarily on file names and the user’s existing organizational structure. As a result, the tool may be less useful when a Drive contains a large number of files with unclear or generic names.

Gemini also cannot rename files. Therefore, if files have clear and meaningful names, Gemini can be particularly effective at sorting them into appropriate folders.

//DBTech/BMT/OR//